2.  What do we use your data for?

We use data from individuals to plan, organise and run our operations as a not-for-profit organisation and to promote and market our activities. 

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We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy. 

For example, we may use your data to:​

• Reply to enquiries that you send to us;

• Handle donations or other transactions that you initiate;

• Where you have specifically agreed to this, send you marketing communications by email relating to our work, forthcoming events and activities that we think may be of interest to you. 

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3.  Who we share information with

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Data processors

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Website hosting

When you sign up to receive newsletter updates, the information provided is stored in our Wix account.  We use  the email marketing function within Wix – it allows us to efficiently contact a large number of people with the same messages.  By submitting your personal data into one of our sign-up forms, you acknowledge that the information that you provide will be transferred to Wix for processing in accordance with its Privacy Policy and Terms.  

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Online Training course hosting

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We use third parties to host our online training courses.

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Event booking

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We use third parties to book our online and in-person events and training courses.

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We will only pass your data to third parties in the following circumstances:

We are using a third party purely for the purposes of processing data on our behalf and we have in place data processing agreements with the third party that fulfils our legal obligations in relation to the use of third-party data processors, or we are required by law to share your data. 

In addition, we will only pass on data to third parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation.

4. How long we keep your data

Our policy is to review data at least every two years and to remove data when we no longer have a legitimate reason to keep it.

 
5. Rights you have over your data 

You have a range of rights over your data, which include the following:
 

• Where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this (for example by putting “unsubscribe” links at the bottom of all our marketing emails). 

• You have the right to ask for rectification and/or deletion of your information

• You have the right of access to your information 

• You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed 

A summary if your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk/

If you would like to access the rights listed above or any other legal rights you have over your data under current legislation, please get in touch with us.

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6. Cookies and usage tracking

 

Cookies are small text files that are stored by a browser on your computer or electronic device.  This allows websites to “remember’ your device for a period of time so they can store things like user preferences and make the website quicker and easier to use.  Without cookies, some things on the website would not be able to work. 

 

A visit to the Living Proof website may create the following types of cookie: